Position Title:            Administrative Assistant                                        

Job Summary:
Coordinate, perform or assist in all Academy administrative, bookkeeping functions.  Coordinate support and assist in the administrative activities for the Executive Director.
 
Job Relationships:
Responsible to:                        Executive Director
Nature of supervision:             Direct
Positions directly supervised:  None

Major Job Functions:

The following is a summary of the major essential functions of this job.  The incumbent may perform other duties both major and minor, that are not mentioned below, and specific functions may change from time to time.

  •  Coordinate administrative activities for the Executive Director
  • Supervise and prioritize Academy administrative workflow, coordinate and assist with administrative job functions as needed.
  • Prepare monthly and quarterly reports for Academy Director; provide other reports to DCJS and Annual Reports for Auditor. 
  • Prepare Accounts Receivable invoices.  Collect and record monies.
  • Coordinate Accounts Payable, work with third party vendors.
  • Supervise inventory of Office supplies; order, maintain and distribute administrative office supplies.
  • Perform administrative duties to include copying, typing, faxing, preparing correspondence, and postage metering.  Provide administrative assistance to coordinator/instructor staff as needed.
  • Answers telephone; greet guests, visiting instructors, vendors and others.  Provide requested information while always maintaining the proper degree of confidentiality.  
  • Maintain professional, cordial relations with other staff members, students, visiting instructors, Sheriffs, Chiefs and other organizational heads.  Attend Academy Committee meetings, providing written minutes of meetings.
  • Perform such other duties as may be required from time to time by the Academy Director.


 Qualifications:

Education and training:  High School diploma.  Two years college or secretarial school; this requirement may be waived at the discretion of the Executive Director.

 Work experience:  Three to five years office management preferred
 
Knowledge, skills and abilities required:  Must have good administrative, communications and people skills.  Ability to maintain confidentiality when required. Excellent written and verbal communication skills.  Proficiency with MS Office applications and QuickBooks.

OTHER IMPORTANT INFORMATION:

 Applications require VA State Application, Resume and Cover Letter

Materials may be submitted electronically to jcliborne@ccjta.org or by mail / in person to:

CCJTA
ATTN: Executive Director
6130 County Drive
Disputanta, Virginia 23842

 POSITION OPEN UNTIL FILLED

 Position salary range is 35,196.74 — 40,535.91.

Benefits package includes:
           Annual Leave (12 Days earned per year)
           Sick Leave (15 Days earned per year)
           Paid Holidays (currently 14 days)
           Military Leave also available

           Health & Dental Coverage (100% premium paid for employee)
            Retirement (Virginia Retirement System),
            Life Insurance and Optional Group Life Insurance
            Uniforms provided

   
Position:         Adjunct Instructor         (CONTINUOUS RECRUITMENT)
 
Details: On a continual basis, the Academy seeks highly motivated and qualified people with excellent skills to serve as Adjunct Instructors

Successful candidates should be prepared to assist in areas of Academy Instruction.  Only candidates that have experience in needed General or Specialized areas of Instruction will be considered.  

These are primarily volunteer positions; if compensation at a contract rate is considered it will be determined based on Knowledge, Skills and Abilities.

For information, send inquiries to: jcliborne@ccjta.org

  All Academy Applications must be submitted on a Virginia State Application Form.

The state application is provided here for your convenience in both PDF and Word formats:

VA State App. pdf version
VA State App MS Word version

All submissions also require a Resume and Cover Letter.

 See below for Full-time and PTOC positions open at this time.

Crater Criminal Justice Training Academy

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